Presenters Guidelines

Paper Presentations Guidelines

WAPOR 2022 conference will be held in in-person format; both presenters, co-authors and audience are required to attend in person. No online attendance or presentation is possible (exception: selected panels at WAPOR Asia Pacific on Nov 15).

For every paper to stay on the program, it is required that at least 1 author is registered for attendance. Presenters’ registration must be completed online by October 25.

To ensure maximum participation, every participant can present only once during the conference; any further co-authored paper(s) need to be presented by co-author(s). Several co-authors can present one paper together; in this case the overall presentation time should be divided by the number of presenters.

WAPOR conference program consists of special, thematic, and regular parallel sessions; each session includes between 4 and 6 papers. Each session duration is 90 minutes. Authors in six-paper sessions should plan to deliver their research in 10 minutes, leaving 5 minutes for discussion. Authors in five-paper sessions should plan to deliver their research in 12 minutes. Authors in four-paper sessions should plan to deliver their research in no more than 15 minutes. Discussion to follow with the remaining time. We ask that all presenters adhere to these time limits. Before the start of every session, the Chair shall check the number of presenters in presence and inform the participants on the duration of their presentation.

It is advisable that oral presentations are accompanied by PowerPoint or PDF slides. To ensure smooth logistics, please, arrive 10-15 minutes prior to the session start to load your presentation onto the PC or laptop provided. For this we can recommend using a flash drive, online file storage, or sending your presentation to yourself in an email.

Uploading / sending full paper manuscripts is not required.

The working language of the WAPOR 2022 conference is English.

Paper Presentations Guidelines

The main function of Panel Chairs is to moderate and facilitate the presentations and the discussion.

Please, arrive some 10-15 minutes prior to the session and remind all speakers to upload their presentations to the PC/ laptop provided in the session room. Please, check if all presenters are in attendance and, if necessary, adjust the time slot for every presenter.

Please, start the session on time to ensure all presenters will have sufficient time to deliver their research. Introduce each speaker before their presentation. Keep track of time, make sure the session does not exceed its scheduled end time.

As the Chair, you can decide to have a brief discussion after every presentation – or one general discussion at the end. Help guide discussion by calling on people to speak and monitoring the room for questions to pose to the speakers.

Paper Presentations Guidelines

Plan on setting up early – the poster boards will be available beginning at 8:00am on Friday, November 11. Posters exhibition will take place in Grand Millennium Business Bay hotel (conference venue) in the pre-function area next to the registration desk.

Flip charts will be provided to hang the posters; the size of the flip chart is 70x100 cm. Participants are advised to bring their posters in one out of two formats up to your choice:

  1. Poster A1 (59.4 x 84.1 cm) will fit fully into the flip chart of 70x100 cm.

  2. Poster A0 (84.1 x 118.8 cm) will go beyond the flip chart borders, but can still be attached to the flip chart. This format might be preferable if the poster includes lots of text or graphs with small font size - as it will be easier to read. For this size, please, consider the density of the paper when printing your poster (to make sure it keeps the flat form when attached to the flip chart).

Poster session will run from 17:00-18:00 on Friday, November 11. Authors are required to stand by their posters during the entire session. Be prepared to give a brief summary of your research and to answer any questions from visitors.

The preferred method of presenting a poster is to provide the information on a single, integrated poster-size sheet containing brief highlights of each of the following: (1) title of presentation, author(s), and affiliation(s); (2) statement of problem/hypotheses; (3) explanation of design and methodology; (4) results; (5) conclusions, recommendations or implications.

Although poster sessions may give you time to discuss your project at length, most attendees will be attempting to get an overview of multiple posters being presented in the session. It is best to prepare a quick (1-2 minute) oral summary of the paper for those who have limited time. Having hard copies of your paper or a “fact sheet” from the poster for interested visitors is highly recommended.

Posters can stay on the flip charts in the pre-function area of the Grand Millennium Business Bay hotel for the whole WAPOR 2022 conference duration (ends at 19.00 on Sunday, November 13).